Privacy Policy

Omagine Laboratories, LLC, doing business as Omagine Labs ("Omagine Labs", "we", "us", or "our") operates the Meeting Intelligence Assistant platform available at omaginelabs.com (the "Service"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service.

By using the Service, you agree to the collection and use of information in accordance with this policy. If you do not agree with the terms of this Privacy Policy, please do not access the Service.

1. Information We Collect

1.1 Information You Provide

We collect information that you voluntarily provide when using our Service:

• Account Information: Email address, full name, and profile information when you create an account
• Meeting Recordings: Video and audio files that you upload to the Service for transcription and analysis
• Google Calendar Data: Calendar events and meeting details when you connect your Google Calendar (requires your explicit consent via Google OAuth)

1.2 Information Automatically Collected

When you access the Service, we automatically collect certain information:

• Usage Data: Information about how you interact with the Service, including pages visited, features used, and time spent
• Device Information: Browser type, operating system, IP address, and device identifiers
• Analytics Data: We use analytics tools to track user behavior and improve the user experience
• Cookies: Authentication tokens and session cookies necessary for Service functionality

1.3 Information from Third-Party Services

When you authenticate with Google OAuth, we receive:

• Your Google account email address
• Your Google profile information (name, profile picture)
• Access to read your Google Calendar events (only when explicitly authorized)

2. How We Use Your Information

We use the information we collect for the following purposes:

• Service Delivery: To provide, maintain, and improve the core functionality of the Meeting Intelligence Assistant, including transcription, speaker identification, and AI-powered analysis
• Authentication: To verify your identity and manage your account access via Google OAuth
• Calendar Integration: To associate meeting recordings with calendar events and provide contextual insights
• Processing and Analysis: To transcribe audio, identify speakers, generate meeting summaries, and analyze communication patterns
• Service Improvement: To analyze usage patterns and user behavior to improve features and user experience
• Communication: To send you service-related notifications, updates, and respond to your inquiries
• Security: To protect the Service, detect and prevent fraud, and ensure compliance with our Terms of Service

3. Google Calendar Data Usage

When you grant permission to access your Google Calendar, we:

• Read calendar events to associate them with your uploaded meeting recordings for contextual analysis
• Store calendar event data permanently in our database to maintain the association with meeting analyses
• Use calendar data exclusively for providing meeting context and insights - we do not use this data for any other purpose

We only request read-only access to your calendar and cannot modify, create, or delete calendar events. You can revoke calendar access at any time through your Google Account settings at myaccount.google.com/permissions.

4. How We Store and Protect Your Information

4.1 Data Storage

Your data is stored using secure cloud infrastructure:

• Database: User accounts and analysis data are stored in Supabase (PostgreSQL) with row-level security policies
• File Storage: Meeting recordings are stored in Supabase Storage with secure access controls
• Processing: Transcription and AI analysis are performed using secure cloud services (AssemblyAI, Google Cloud)

4.2 Data Retention

We retain different types of data for varying periods:

• Meeting Recordings and Transcripts: Stored for 30 days, after which they are automatically deleted
• Meeting Analyses: Stored until you delete them manually or close your account
• Calendar Event Data: Stored permanently to maintain associations with meeting analyses
• User Account Data: Stored until you delete your account

4.3 Security Measures

We implement reasonable security measures to protect your data:

• Industry-standard encryption for data transmission (HTTPS/TLS)
• Encryption at rest for all stored data, including meeting recordings and transcripts
• Secure authentication via Google OAuth 2.0
• Row-level security policies ensuring users can only access their own data
• API key authentication for backend service communication
• Regular security updates and monitoring

5. Data Sharing and Third-Party Services

5.1 Service Providers

We share your data with trusted third-party service providers who help us operate the Service:

• Supabase: Database and file storage (PostgreSQL and cloud storage)
• AssemblyAI: Audio transcription and speaker diarization
• Google Cloud Platform: Backend processing infrastructure and AI services
• AI Service Providers: OpenAI, Google Gemini, or Anthropic for generating meeting summaries and insights

These service providers are contractually obligated to protect your data and only use it to provide services to us. They cannot use your data for their own purposes.

5.2 What We Don't Do

We want to be clear about what we DO NOT do with your data:

• We do NOT sell your personal information to third parties
• We do NOT use your data for marketing purposes beyond the Service
• We do NOT share your data with advertisers or data brokers
• We do NOT use your meeting content to train AI models (unless explicitly stated in service provider terms)

5.3 Legal Requirements

We may disclose your information if required by law, such as to:

• Comply with legal obligations or court orders
• Protect the rights, property, or safety of Omagine Labs, our users, or the public
• Investigate potential violations of our Terms of Service
• Prevent fraud or security incidents

6. Your Rights and Choices

6.1 Access and Control

You have the following rights regarding your data:

• Access: View all your meeting recordings, transcripts, and analyses through the Service dashboard
• Delete Recordings: Immediately delete individual recordings and transcripts through the user interface
• Account Deletion: Permanently delete your account and all associated data through the user interface
• Revoke Calendar Access: Disconnect Google Calendar integration at any time through your Google Account settings

6.2 Data Portability

While we do not currently offer automated data export functionality, you may request a copy of your data by contacting us at team@omaginelabs.com. We will provide your data in a commonly used format within 30 days of your request.

6.3 Marketing Communications

We only send service-related communications necessary for the operation of the Service. You cannot opt out of these communications as they are essential for the Service.

6.4 Cookies and Tracking

We use cookies for authentication and analytics. By using the Service, you consent to our use of cookies. You can manage cookie preferences through your browser settings, but disabling essential cookies may affect Service functionality.

7. Children's Privacy

The Service is not intended for use by children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at team@omaginelabs.com, and we will delete the information.

8. International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence, including the United States. These countries may have different data protection laws than your country. By using the Service, you consent to the transfer of your information to the United States and other countries where our service providers operate.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, operational, or regulatory reasons. When we make changes, we will update the "Last Updated" date at the top of this policy. We encourage you to review this Privacy Policy periodically. Your continued use of the Service after changes are posted constitutes your acceptance of the updated Privacy Policy.

10. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

11. California Privacy Rights (CCPA)

If you are a California resident, you have specific rights under the California Consumer Privacy Act (CCPA):

• Right to Know: You can request information about the personal information we collect, use, and disclose
• Right to Delete: You can request deletion of your personal information (available through the user interface or by contacting us)
• Right to Opt-Out: We do not sell personal information, so there is nothing to opt out of
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

To exercise these rights, contact us at team@omaginelabs.com.

12. European Privacy Rights (GDPR)

If you are located in the European Economic Area (EEA), United Kingdom, or Switzerland, you have specific rights under the General Data Protection Regulation (GDPR):

• Right to Access: Request access to your personal data
• Right to Rectification: Request correction of inaccurate data
• Right to Erasure: Request deletion of your data (available through account deletion)
• Right to Restrict Processing: Request restriction of processing in certain circumstances
• Right to Data Portability: Request a copy of your data in a portable format
• Right to Object: Object to processing of your data
• Right to Withdraw Consent: Withdraw consent at any time (e.g., revoke Google Calendar access)

To exercise these rights, contact us at team@omaginelabs.com. You also have the right to lodge a complaint with your local data protection authority.