Terms of Service

These Terms of Service ("Terms") govern your access to and use of the Meeting Intelligence Assistant platform (the "Service") provided by Omagine Laboratories, LLC, doing business as Omagine Labs ("Omagine Labs", "we", "us", or "our"). By accessing or using the Service, you agree to be bound by these Terms.

IF YOU DO NOT AGREE TO THESE TERMS, DO NOT USE THE SERVICE.

1. Acceptance of Terms

By creating an account, accessing, or using the Service, you acknowledge that you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated by reference into these Terms.

You must be at least 18 years old to use the Service. By using the Service, you represent and warrant that you are at least 18 years old and have the legal capacity to enter into these Terms.

2. Account Registration and Security

2.1 Account Creation

To use the Service, you must create an account using Google OAuth authentication. You agree to provide accurate, current, and complete information during the registration process and to update such information to keep it accurate, current, and complete.

2.2 Account Security

You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to:

• Immediately notify us of any unauthorized access or use of your account
• Ensure that you log out of your account at the end of each session
• Not share your account credentials with any third party
• Not allow others to access the Service using your account

We are not liable for any loss or damage arising from your failure to maintain account security.

3. Service Description

The Service provides AI-powered meeting intelligence features, including:

• Audio and video transcription with speaker identification
• Meeting summaries and key insights generation
• Communication pattern analysis and behavioral insights
• Google Calendar integration for meeting context (optional)
• Storage and management of meeting recordings and analyses

We reserve the right to modify, suspend, or discontinue any part of the Service at any time with or without notice. We will not be liable to you or any third party for any modification, suspension, or discontinuation of the Service.

4. Subscription Plans and Pricing

4.1 Free Trial

We offer a 14-day free trial for new users. During the trial period, you have full access to the Service features. You may cancel at any time during the trial period without being charged. If you do not cancel before the trial period ends, your account will automatically convert to a paid subscription plan.

4.2 Subscription Plans

After the free trial, the Service is available through the following subscription plans:

• Monthly Plan: $20 per month, billed monthly
• Annual Plan: $15 per month ($180 per year), billed annually
• Enterprise Plan: Starting at $30 per user per month, billed annually. Contact us for custom pricing and features.

All subscription fees are exclusive of applicable taxes, which will be added to your invoice where required by law.

4.3 Payment and Billing

By providing payment information, you authorize us to charge the applicable subscription fees to your payment method. Subscription fees are:

• Non-refundable: We do not provide refunds for partial months or years of service
• Automatically recurring: Your subscription will automatically renew at the end of each billing period unless you cancel
• Subject to change: We reserve the right to change subscription fees with 30 days' notice to existing subscribers

4.4 Cancellation

You may cancel your subscription at any time through your account settings. Cancellation will take effect at the end of your current billing period. You will continue to have access to the Service until the end of the paid period.

5. Acceptable Use and Recording Consent

5.1 Recording Consent Requirement

Recording laws vary by jurisdiction. Some jurisdictions require all-party consent (all participants must consent to recording), while others require only one-party consent (only the person making the recording must consent). It is your responsibility to:

• Understand and comply with all applicable recording consent laws in your jurisdiction and the jurisdictions of all meeting participants
• Inform all meeting participants that the meeting is being recorded before starting the recording
• Obtain explicit consent from all participants where required by law
• Stop recording immediately if any required consent is not obtained or is withdrawn

You acknowledge that Omagine Labs is not responsible for your compliance with recording consent laws. Failure to comply with applicable laws may result in criminal or civil liability, and we reserve the right to terminate your account for violations.

5.2 Prohibited Uses

You agree not to use the Service to upload, transmit, or otherwise make available any content that:

• Contains sexually explicit content, pornography, or nudity
• Depicts or promotes violence, threats, harassment, or intimidation
• Infringes any intellectual property rights, privacy rights, or other rights of third parties
• Contains hateful, discriminatory, or defamatory material based on race, ethnicity, religion, gender, sexual orientation, disability, or other protected characteristics
• Exploits, harms, or attempts to exploit or harm minors in any way
• Promotes illegal activities or violates any applicable laws or regulations
• Contains malware, viruses, or other harmful code
• Impersonates any person or entity or misrepresents your affiliation with a person or entity

5.3 Content Moderation

While we do not proactively monitor user content, we reserve the right to review content if we become aware of potential violations. If we determine that content violates these Terms, we may:

• Remove or disable access to the violating content
• Suspend or terminate your account without refund
• Report illegal content to law enforcement or other authorities as required by law

5.4 Usage Restrictions

You agree not to:

• Attempt to circumvent any security features or access controls
• Use the Service in a way that could damage, disable, or impair the Service or interfere with other users' use
• Use automated systems (bots, scripts, etc.) to access the Service without our prior written permission
• Reverse engineer, decompile, or disassemble any part of the Service
• Resell, rent, lease, or sublicense access to the Service to third parties

6. Intellectual Property Rights

6.1 Your Content

You retain all ownership rights to the content you upload to the Service, including meeting recordings, transcripts, and any other data you provide ("Your Content"). We do not claim any ownership rights to Your Content.

By uploading Your Content to the Service, you grant us a limited, non-exclusive, royalty-free, worldwide license to:

• Store, process, and transmit Your Content as necessary to provide the Service to you
• Use Your Content in aggregated and anonymized form to improve the Service, develop new features, and enhance our AI models and algorithms

This license terminates when you delete Your Content or close your account, except for aggregated and anonymized data that cannot be attributed to you.

6.2 Our Intellectual Property

The Service, including all software, text, images, trademarks, service marks, logos, and other content provided by us (collectively, "Our Content"), is owned by Omagine Labs or our licensors and is protected by intellectual property laws.

These Terms do not grant you any right, title, or interest in Our Content except for the limited right to use the Service as described in these Terms. You may not copy, modify, distribute, or create derivative works based on Our Content without our express written permission.

6.3 Feedback

If you provide us with feedback, suggestions, or ideas about the Service ("Feedback"), you grant us a perpetual, irrevocable, worldwide, royalty-free license to use, modify, and incorporate such Feedback into the Service without any obligation or compensation to you.

7. Data Retention and Deletion

We retain Your Content according to the following schedule:

• Meeting Recordings and Transcripts: Automatically deleted after 30 days from upload
• Meeting Analyses: Retained until you manually delete them or close your account
• Account Data: Retained until you close your account

You may delete individual recordings and analyses at any time through the Service dashboard. When you close your account, we will delete all Your Content within 30 days, except:

• Data we are required to retain by law or for legitimate business purposes (e.g., billing records)
• Aggregated and anonymized data that cannot be attributed to you
• Backup copies, which will be deleted in the normal course of backup rotation (typically within 90 days)

8. Disclaimers and Warranties

8.1 Service Provided "As-Is"

THE SERVICE IS PROVIDED "AS-IS" AND "AS AVAILABLE" WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT.

8.2 No Guarantee of Accuracy

We do not guarantee the accuracy, completeness, or reliability of:

• Transcriptions generated by the Service (accuracy may vary based on audio quality, accents, background noise, and other factors)
• AI-generated summaries, insights, or analyses (these are algorithmic interpretations and may contain errors or omissions)
• Speaker identification and diarization (may misattribute speech or fail to distinguish speakers)
• Communication metrics and behavioral insights (these are analytical tools, not definitive assessments)

8.3 Professional Advice Disclaimer

The Service provides analytical tools and insights for informational purposes only. The Service does not provide:

• Professional advice (legal, financial, medical, psychological, or HR consulting)
• Employment decisions or recommendations
• Definitive assessments of individual performance or capabilities

You should not rely solely on the Service's outputs to make important business, personnel, or other decisions. Always exercise your own judgment and consult qualified professionals when appropriate.

8.4 No Guarantee of Availability

We do not guarantee that the Service will be available at all times or that it will be uninterrupted, timely, secure, or error-free. We may experience downtime due to maintenance, updates, technical issues, or circumstances beyond our control.

9. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, OMAGINE LABS, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND LICENSORS WILL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS, REVENUE, DATA, OR USE, ARISING OUT OF OR RELATED TO THESE TERMS OR THE SERVICE, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, EVEN IF WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

Our total liability to you for all claims arising out of or related to these Terms or the Service, whether in contract, tort, or otherwise, will not exceed the amounts paid by you to us in the 12 months preceding the claim, or $100, whichever is greater.

Some jurisdictions do not allow the exclusion or limitation of certain damages. In such jurisdictions, our liability will be limited to the maximum extent permitted by law.

10. Indemnification

You agree to indemnify, defend, and hold harmless Omagine Labs, its officers, directors, employees, agents, licensors, and service providers from and against any claims, liabilities, damages, losses, costs, and expenses (including reasonable attorneys' fees) arising out of or related to:

• Your use of the Service
• Your violation of these Terms
• Your violation of any rights of third parties, including other users
• Your failure to obtain required recording consent from meeting participants
• Your Content, including any claims that Your Content infringes or violates any intellectual property rights, privacy rights, or other rights of third parties

We reserve the right to assume the exclusive defense and control of any matter subject to indemnification by you, and you agree to cooperate with our defense of such claims.

11. Termination

11.1 Termination by You

You may close your account at any time through your account settings. Upon account closure:

• Your subscription will be canceled, but you will not receive a refund for the current billing period
• You will lose access to the Service at the end of your current billing period
• Your Content will be deleted according to our data retention policy (within 30 days)

11.2 Termination by Us

We reserve the right to suspend or terminate your account and access to the Service immediately, without prior notice or liability, for any reason, including:

• Violation of these Terms
• Uploading prohibited content (including explicit or inappropriate material)
• Failure to obtain required recording consent
• Fraudulent or illegal activity
• Behavior that harms or may harm other users or the Service
• Non-payment of subscription fees

If we terminate your account for violation of these Terms, you will not be entitled to any refund of subscription fees.

11.3 Effect of Termination

Upon termination of your account for any reason:

• Your right to access and use the Service will immediately cease
• We will delete Your Content according to our data retention policy
• Sections of these Terms that by their nature should survive termination will survive, including intellectual property rights, disclaimers, limitations of liability, indemnification, and dispute resolution provisions

12. Dispute Resolution and Arbitration

12.1 Informal Resolution

Before filing a formal claim, you agree to contact us at team@omaginelabs.com and attempt to resolve the dispute informally. We will attempt to resolve the dispute through good-faith negotiations within 60 days of receiving your notice.

12.2 Binding Arbitration

If we cannot resolve a dispute informally, you agree that any dispute, claim, or controversy arising out of or relating to these Terms or the Service (collectively, "Disputes") will be resolved by binding arbitration administered by the American Arbitration Association ("AAA") under its Commercial Arbitration Rules, rather than in court.

The arbitration will be:

• Conducted by a single neutral arbitrator selected in accordance with AAA rules
• Held in Park City, Utah, or another mutually agreed location, or conducted remotely by videoconference
• Governed by the Federal Arbitration Act and federal arbitration law
• Subject to limited discovery as determined by the arbitrator

The arbitrator's decision will be final and binding, and judgment on the award may be entered in any court of competent jurisdiction.

12.3 Exceptions to Arbitration

Either party may bring claims in small claims court if the claims qualify and remain in small claims court. Additionally, either party may seek injunctive or equitable relief in court to protect intellectual property rights.

12.4 Class Action Waiver

YOU AND OMAGINE LABS AGREE THAT DISPUTES WILL BE RESOLVED ON AN INDIVIDUAL BASIS ONLY, AND NOT AS A CLASS ACTION, CONSOLIDATED ACTION, OR REPRESENTATIVE ACTION. YOU AND OMAGINE LABS WAIVE THE RIGHT TO PARTICIPATE IN A CLASS ACTION, PRIVATE ATTORNEY GENERAL ACTION, OR OTHER REPRESENTATIVE PROCEEDING.

12.5 Arbitration Costs

Each party will be responsible for its own attorneys' fees and costs unless the arbitrator determines otherwise. If you initiate arbitration and the arbitrator finds your claim frivolous, you may be required to reimburse us for our arbitration costs.

13. Governing Law and Jurisdiction

These Terms and any disputes arising out of or related to these Terms or the Service will be governed by and construed in accordance with the laws of the State of Utah, without regard to its conflict of law principles.

For any disputes not subject to arbitration, you agree to submit to the exclusive jurisdiction of the state and federal courts located in Summit County, Utah.

14. Changes to These Terms

We reserve the right to modify these Terms at any time. When we make material changes, we will:

• Update the "Last Updated" date at the top of these Terms
• Notify you by email or through a prominent notice on the Service
• Provide you with at least 30 days' notice before the changes take effect

Your continued use of the Service after the effective date of the updated Terms constitutes your acceptance of the changes. If you do not agree to the updated Terms, you must stop using the Service and close your account.

15. General Provisions

15.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and Omagine Labs regarding the Service and supersede all prior agreements and understandings.

15.2 Severability

If any provision of these Terms is found to be invalid or unenforceable, that provision will be limited or eliminated to the minimum extent necessary, and the remaining provisions will remain in full force and effect.

15.3 Waiver

Our failure to enforce any right or provision of these Terms will not constitute a waiver of such right or provision. Any waiver of any provision of these Terms will be effective only if in writing and signed by an authorized representative of Omagine Labs.

15.4 Assignment

You may not assign or transfer these Terms or your rights and obligations under these Terms without our prior written consent. We may assign these Terms without restriction, including in connection with a merger, acquisition, reorganization, or sale of assets.

15.5 No Third-Party Beneficiaries

These Terms do not create any third-party beneficiary rights except as expressly stated herein.

15.6 Force Majeure

We will not be liable for any delay or failure to perform our obligations under these Terms due to circumstances beyond our reasonable control, including acts of God, war, terrorism, natural disasters, labor disputes, or interruptions in third-party services.

16. Contact Us

If you have questions about these Terms, please contact us: